SMUG logo thumbnail
Stanford/Palo Alto Macintosh User Group Newsletter
January 1, 2011
In This Issue
December Meeting Agenda
November Meeting Report
Quick Links
SMUG website SMUG Archive
Membership Info
Dear Steve,

Apple snow logoAnother fun-filled year comes to an end - remember, this year goes to 11!

Sadly, there will be no SMUG meeting this January owing to the holidays and the difficulty of booking the Redwood Room for a later date, but we hope to see everyone at MacWorld Expo later in the month: don't forget, January 27-29 at San Francisco's Moscone Center.

Meanwhile the SMUG board wishes all a happy & productive new year to come. I will be absent at an undisclosed location for the next 2 weeks, unable to use iPhone, iPad or iAnythingElse - see you all when I return to gadgetland. Meanwhile here's some fruit-tech English humor for you to chew on:

January SMUG Meeting Agenda

Sad MacAs I said above, there is no meeting in January. We will be back on Monday February 7th in the Redwood Room at SLAC, hot from the MacExpo floor with news, goodies galore and your email and website for details!
December Meeting Report - iMovie & Microsoft Office

Dave was so enraptured by my iMovie presentation that he completely failed to make any notes about it, but you can see finished version of the video I was working on at the meeting here. And my son Nico contributed a couple of short movies on the iPhone app version of iMovie, with which he was less than impressed (but he is used to the intricacies of Final Cut Pro, so he is probably not the targeted user of this app), here & here.

Microsoft Office

Diana Jaffe and Marcus Aiu presented the latest version of Microsoft Office for the Macintosh.


Outlook has had the biggest changes. Microsoft wiped out Entourage, they want you to have the full experience that you get in Windows. They rewrote Outlook in Cocoa. The calendar will work correctly now. You can now import .pst files from Windows Outlook directly. And now it works better with Time Machine since they redid how they store emails. The emails are now individual messages instead of one huge database, so it now backs up faster. And it is indexable because it is now individual files.

Microsoft wanted to integrate with QuickLook and the Finder. You now get the same QuickLook that you get in the Finder, you do not have to open up the emails in Preview.

Microsoft wanted you to see the same emails in the same thread without you having to scroll through them. You can now see how a conversation tracked, can group in conversations.

She did a search on From: Kurt to see all the emails form Kurt. You can save the search and store it as a smart folder on side, which will update as you get more emails from Kurt.

You can run Mail and Outlook side by side if you wish. And you can import from Mail or older versions of Entourage.

A free update will come for updating onto your iPhone (Calendar).

Now you can see other people's calendars (Apple did not do that). Microsoft took a long time to get that working. It seems to have been a permissions problem.

You can categorize emails, such as personal emails. You can sort by them and make a smart folder for them.

You can import old Entourage into Outlook, and it will spilt that up into separate email messages and you will still have a database file. The database file is a lot smaller now, it uses pointers. The initial backup of the emails will take a while, but later backups will just back up the changes.

This new version of Outlook runs only on Intel Macs.

You might be able to buy Outlook separately online, but usually you buy it with Microsoft Office.

You can color-code your addresses, categorize them (say, by family, manager, and so on). IN Outlook, you use categories (same functionality as groups). You can make a contact group to email several people at once.

You can sync Macintosh Address Book with Outlook. (But not with Calendar yet).

The iPhone does not support categories.


Microsoft did lots of work there. Much better performance, it loads a lot faster. The ribbon on the top has a visual layout of the features you need. Microsoft did this because Windows Excel has this also, and they did not want Excel users to have to use two totally different projects. Mac Excel still has the menu bar across the top for the Mac-like feel.

On the ribbon, you click on elements, you get extra tabs in the ribbon, you make it contextual based, has what you need at the time you need it. This brings the Mac version up to the Windows version.

Diana opened a windows file in Mac Excel 2008 and showed the stuff that would not work right. She opened it in the 2011 version, and everything opens and works just like the Windows side.

If you switch to the older Excel format, some new features will not show up.

Suppose you have a spreadsheet with the number of tornadoes over the last 40 years. She had this spreadsheet, selected a row, and then showed that data as a chart. She selected all the rows, all the charts for each row. Conditional formatting showed the most and least tornadoes.

Customers wanted files with macros that work. Macros (Visual Basic) are back in the Mac version. But you can disable macros if you are nervous about them.

She did an average of a column, she just selected AVERAGE for the formula. Easy.

You can expand the cells width and height, this is great when you have charts!

You can collapse the ribbon easily, or even disable it in Preferences. It does not float anymore. (Nice, said Steve, it will not get stuck anymore!)


There is a new template gallery: she showed calendars, envelopes, brochure, and she chose some nice colors and the like.

You can create certificate templates. People all over the world create them, and you can get those Online Templates from Microsoft.

Probably you cannot import from iCal into the Word calendars. Or Outlook. (Note form Dave: I believe the presenter said something like, "Hmm, might be a good idea for the future.")

Now in the new Mac Word, you can have full-screen reading view. Suppose you just want to read a document, this gives you a clean view without all the tools and menus and etc. You can switch back to writing view and make little changes, do basic editing, in this full-screen view. People often use this type of view to write their blogs, this view helps them focus.

You have 25 GB of storage on the cloud. There can be two people editing a document. Diana edited a document and Marcus edited the same one. They did a refresh, and they get both changes. You do not have to coordinate in emails when you both work on a document. If you each change the same thing, you can lock out the other person, or it could be whoever saves first.

You can share the document with others. You need a Windows Live ID, you sign up, Skydrive, Sharepoint, and Hotmail works with it., (Hmm, like Google docs). All you need is hotmail, or you can use your normal email to get a live ID.

You can get Office that works in the browser. That is free. So people should be able to open the file. It should work with iPhone and iPad browsers just fine.

Text-to-speech is not built into Word.


It has a similar gallery with themes like in Word.

Some favorite features: more people wanted to use media such as photos, videos, and music. You can open up the media browser, and get into iPhoto, iTunes, and Movies. Diana dragged in a photo of coffee and donuts. Hmm, she just wanted to shoe the donuts and not the plate of background behind them. She chose the general area for the donuts, and she got just the donuts in the photo and got just the donuts in the Word document. That was rather nice!

Oh, there was the usual stuff to pick from: borders, brightness, sepia.

Maybe you want to broadcast a PowerPoint slideshow. You can use the Skydrive service and have it on the web. Put your PowerPoint online and as you switch slides, the slide changes on the website. The viewers don't even need PowerPoint installed on their computer, they just need an Internet connection and a browser.

Presenter view is a way for the presenter to keep track of the view. The presenter can swap displays. On the bottom of the screen, the presenter sees all the slides. And the presenter can have a timer on the screen. (Note from Dave: I had Diana send me the URL to her PowerPoint presentation, and I got it just fine. And it switched slides when she did! Cool!)

Another feature on the Mac: Student presentation, where you drag a bunch of stuff in, but what is there is a little at back, and big in the front? There is an easy way to get all the info: Reorder Objects shows a very nice multiple-plane presentation to let you easily see show and organize your PowerPoint. (Note from Dave: Go to to see this and the other new features for PowerPoint. In fact, go to to see more!)

Diana dragged in movies. Windows PowerPoint can now play QuickTime movies.


All the Office apps open a lot faster. And the interfaces were redone to be more consistent with Windows. Even Excel is fast!

Tech support for the home and student (no Outlook) is 90 days; Business (get Outlook) is 1 year.

There is a family pack. Home and student: three licenses. Business is one user.


Notes compiled by Dave Strom, SMUG Vice President

Remember: Monday February 7th, 6:30pm  in the Redwood Room.

See you there!

Steve Bellamy
SMUG President
Safe Unsubscribe
This email was sent to by
SMUG | 2024 Santa Cruz Ave | Menlo Park | CA | 94025